EUDR software for coffee and cocoa

Coffee and cocoa are the commodities where the EUDR reaches deepest into the supply chain. At the start are millions of smallholders with plots of one or two hectares, in between cooperatives, collectors and exporters, and at the end an importer in Hamburg or Antwerp who must know, for every batch, which plots it comes from. Obtaining data from the countries of origin takes longer than anything else.

Customers of every size rely on our expertise

What Polygon One takes off your plate

Geolocation data straight from your suppliers

Your suppliers enter their plots themselves through a portal without login, as coordinates or as polygons. Polygon One shows every plot on the map and flags anything that is missing or does not add up.

Risk checks: satellite, country list, evidence

Polygon One compares every plot by satellite with its state on 31 December 2020. The risk level of the country of production comes from the EU benchmarking under Implementing Regulation (EU) 2025/1093. Certificates and other evidence are read by AI and matched to the right supplier, country and commodity.

Due diligence statements straight to TRACES

You capture your products once. Polygon One builds the due diligence statement from that data and sends it to the EU Information System (TRACES) through the interface. The reference number lands back in the record automatically, ready for the customs declaration and for your customers.

Fits your systems

An API connects Polygon One to your ERP, and the platform is GDPR-compliant. In a 30-minute call we show you the platform, discuss your supply chain and give you a transparent quote.

All features of the EUDR software from Polygon One. Your role and deadline for your product: the EUDR check in two minutes.

Frequently asked questions

From when does the EUDR apply to coffee and cocoa?

From 30 December 2026 for large and medium importers and for all traders and downstream operators. Micro and small enterprises that import themselves and were established as such by 31 December 2024 are covered from 30 June 2027. Soluble coffee is added on 30 December 2027.

Do I need polygons for every coffee plot?

No. Under four hectares a point is enough; above that a polygon is mandatory.

Do I need farmers' names and IDs?

No. Personal data are only needed for direct suppliers; for farmers the geolocation of the plot is enough.

Is mass balance allowed?

No. Goods of known origin may not be mixed with goods of unknown origin or with non-compliant goods. Blending within mapped plots is allowed if all are in the statement and all are deforestation-free and legal.

How do coffee traders demonstrate EUDR compliance to their buyers?

With the reference number of the due diligence statement. An operator that imports green coffee submits a due diligence statement in the EU information system before release for free circulation and receives a reference number and a verification number. It communicates the reference number to the first downstream operator or trader (Article 4(7) in conjunction with Article 5(3)(a)), the verification number voluntarily, ideally on the contract, delivery note and invoice. The buyer records both numbers, keeps them for five years and can check them in the information system's check function; it is not owed a copy of the geolocation data or the risk assessment, because downstream operators and traders submit no statement of their own. Anyone who bought duty-paid coffee in the EU and resells it passes on no reference number of its own, but only confirms its role and its company details to customers (Article 5(3)). The number shows that a statement exists, not that the coffee is deforestation-free; details are in the article on the reference number.

More questions and answers in the guide: the EUDR for coffee and cocoa.